EXECUTIVE BOARD OFFICERS AND ELECTIONS

The Officers of the Executive Board shall be a President, Vice President of Fundraising, Vice President of Events, Vice President of Teacher/Staff Appreciation, Vice President of Programs, a Secretary, a Treasurer, a Club Support Chairman, a Public Relations Chairman, a Scholarship Chairman and a Membership/Volunteer Coordinator Chairman. Any of these positions may be co-chaired. The co-chairs shall provide for the Board a description of the division of duties at the beginning of the term. The affairs of the Corporation shall be governed by the Executive board whose duties shall be to: 1) manage and administer the affairs of the Corporation; 2) approve the budget of the income and expenditure of funds to support the Corporation’s goals, events and programs; 3) enter into such agreements as in its judgment will further and be consistent with the mission of the Corporation; 4) otherwise have and exercise all powers necessary and convenient to effect the purposes of the Corporation not inconsistent with the Articles of Incorporation, these Bylaws and Federal and State laws and regulations.

• President

  The President shall preside over meetings of the organization and executive board, serve as primary contact for the principal, serve as an ex-officio member off all committees and coordinate the work of all the officers and committees in order that the purpose of the organization be served.

• Vice President of Fundraising

  The Vice President of Fundraising shall organize and preside over all the "POP” fundraisers. He or she will coordinate the work of all the officers and committees to achieve the financial goals set by the Executive board in order that the purpose of the organization be served.

• Vice President of Events

  The Vice President of Events shall organize and preside over all "POP” events. He or she will coordinate the work of all the officers and committees to achieve the financial goals set by the Executive board in order that the purpose of the organization be served.

• Vice President of Teacher/Staff Appreciation

  The Vice President of Teacher/Staff Appreciation shall be responsible for the creation and implementation of the events/gifts/programs set by the "POP” Executive board for teachers and staff. He or she will meet with teachers/staff as needed to determine the needs and requests from said groups. The Vice President of Teacher/Staff Appreciation shall also perform other such duties as may be designed by the Executive board.

• Vice President of Programs

  The Vice President of Programs is responsible for but not limited to the following: 1) the creation and implementation of special programs for students and parents at Pinnacle High School as they are suggested at the "POP” meetings; 2) coordinate with Stugo and PHS clubs to supplement their programs and events with "POP” support when requested to do so; 3) coordinate with the school’s administration in regards to securing guest speakers for "POP” meetings; 4) work with administration and board members in providing support as well as "POP” information at walk-through and/or Freshman orientation.

• Secretary

  The Secretary shall keep all records of the organization, take and record minutes, prepare the agenda when asked, and handle correspondence. The secretary also keeps a notebook with a copy of the minute’s book, bylaws, and other supplies to the "POP” meetings, which may be regularly kept at the school. The Secretary shall also perform other such duties as may be designed by the Executive board.

• Treasurer

  The Treasurer shall receive all funds of the organization, keep an accurate record of receipts and expenditures and pay out funds in accordance with the approval of the Executive board. He or she will present a financial statement at every meeting; the Annual budget shall be presented and approved at the fall meeting; at other times of the year when requested by the Executive board and make a full report at the end of the fiscal year. The Treasurer shall be responsible for responsible for maintaining a liability insurance policy as outlined in Article IX of these Bylaws. In addition, he or she shall be responsible for the collection of data for the "POP” clubs to be submitted to a Certified Public Accountant for preparation of appropriate tax filings, including tax returns and for the oversight of the tax preparation process, as well as any regulatory filings including filings with the Arizona Corporation Commission. The Treasurer shall also perform other such duties as may designed by the Executive board.

• Club Support Chairman

  Club Support Chairman shall be the board liaison between the "POP” group and the "POP” clubs. This shall include any programs approved by the Executive board as well as assist the Treasurer in the collection of financial reports for tax filings.

• Public Relations/Information Chairman

  The Public Relations/Information chairman shall be responsible for the handling and distribution of all information and public relation work for the "POP” group. He or she will utilize the PHS website, auto-messaging, letters and other sources to get information out to those people connected to PHS. The PR/Information Chairman shall also perform other such duties as may designed by the Executive board.

• Scholarship Chairman

  The Scholarship chairman shall organize, plan and distribute the "POP” scholarships to the senior students. He or she shall work directly with the President of this organization and the Treasurer to make sure the goals and financial arrangements are in place for these awards. The certificates and presentation of these awards shall be the responsibility of this chairman.

• Membership/Volunteer Coordinator Chairman

  This chairman shall be responsible for the School Directory as it is defined by the current Executive board, obtaining advertising within the directory and the distribution of the directory. Through attendance at walk-through registration, Open House and various other functions, he or she will promote "POP” participation and volunteerism. This chairman shall be knowledgeable in all "POP” events and functions and shall be dedicated to the "POP” philosophies.

1. Resignation from the Executive Board shall be in writing and submitted to all remaining members of the Executive Board.
2. Removal of an Executive Board member shall require a majority vote of the Executive Board. Removal shall be considered upon recommendation of any two or more Executive Board members for failure to fulfill responsibilities defined in these Bylaws or any Committee expectation agreement that may be entered into.
3. The Executive Board may appoint additional positions/committees as needed.
4. Vacancies occurring among the Executive board positions shall be filled by a majority vote of the Executive board then in office. The President can combine positions, when necessary in order to achieve the year’s goals and financial budgetary goals.
5. The term for each Executive board position shall begin effective on the day immediately following graduation at Pinnacle High School and end the following day of graduation for Pinnacle High School.
6. A majority of the current Executive Board members shall constitute a quorum for the transaction of business at any general, executive committee or special meeting.
7. Each Executive Board member shall be entitled to (1) one vote on each matter submitted for vote. Unless otherwise stated in the Bylaws, any action of a majority of the Executive Board members present and voting shall constitute the action of the Executive Board. If any position has cochairpersons, they shall receive only one vote on the Executive Board. Any vacant board position shall retain no vote.

Bylaws of Pinnacle High Boosters, Inc.